1 Enterprise-Class Email

Offers custom email domains, built-in spam and virus protection, and seamless compatibility with mobile and desktop devices.

2Team Collaboration Tools

Provides shared calendars, contacts, tasks, and notes, along with integrated team chat and file-sharing capabilities.

3Robust Security

Ensures secure communication with multi-layer spam protection, two-factor authentication, and SSL/TLS encryption.

4Modern Webmail

Features an intuitive and responsive design with advanced search options and user-friendly customization settings.

5Scalability & Flexibility

Supports small businesses to large enterprises with on-premises or cloud-hosted deployment options and third-party integrations.

6Effortless Administration

Simplifies domain and user management with centralized control, detailed reporting, and automated system updates.

SmarterMail Overview

What Is SmarterMail?

SmarterMail brings business email, webmail, calendars, contacts, tasks, notes, team chat, collaboration tools, security, and administration into one platform. It is designed for organizations that need more control and flexibility than basic mailbox hosting.
SmarterMail – Secure & Scalable Business Email Hosting - What Is SmarterMail?
Business Communication Platform

More Than Email — A Complete Collaboration System

SmarterMail combines email, team chat, file sharing, and scheduling into a single unified platform, helping your team stay connected and productive.
SmarterMail – Secure & Scalable Business Email Hosting - More Than Email — A Complete Collaboration System
Device Support

Works with Webmail, Desktop, and Mobile

SmarterMail gives users flexible access through webmail, desktop email clients, and mobile devices for day-to-day business communication.

Users can access SmarterMail from browsers, desktop email clients, and mobile devices, making it suitable for office teams, remote staff, and hybrid work environments. Email, calendars, contacts, and collaboration tools stay easier to manage across everyday devices.
SmarterMail – Secure & Scalable Business Email Hosting - Works with Webmail, Desktop, and Mobile
SmarterMail Features
SmarterMail – Secure & Scalable Business Email Hosting - User account management

User account management

Create, edit, suspend, and manage user accounts from one central admin area. This helps administrators control access and keep employee mail accounts organized.

SmarterMail – Secure & Scalable Business Email Hosting - Domain management

Domain management

Manage multiple domains under the same email platform. Admins can configure domain settings, assign users, and control domain-level email options.

SmarterMail – Secure & Scalable Business Email Hosting - Mailbox creation and control

Mailbox creation and control

Create new mailboxes, update mailbox settings, and manage mailbox access. This makes it easier to support new staff, departments, and business growth.

SmarterMail – Secure & Scalable Business Email Hosting - User Impersonation

User Impersonation

Impersonation automatically logs in as a user or domain administrator, and is a secure method of examining settings or diagnosing problems directly.

SmarterMail – Secure & Scalable Business Email Hosting - Anti-spam Management

Anti-spam Management

Using SmarterMail's web interface, system administrators can access all security features using their favorite web browser.

SmarterMail – Secure & Scalable Business Email Hosting - Comprehensive Logging

Comprehensive Logging

SmarterMail contains some of the most comprehensive logging of any mail server. From ActiveSync to XMPP, and everything in between, all logs can be set to the detail level an administrator wants.

SmarterMail – Secure & Scalable Business Email Hosting - Spam filtering

Spam filtering

Detect and reduce unwanted spam emails before they reach user inboxes. This helps keep communication cleaner and safer.

SmarterMail – Secure & Scalable Business Email Hosting - Message Sniffer

Message Sniffer

Message Sniffer from ARM Research Labs uses advanced pattern detection and collaborative learning technologies to accurately identify spam, scams, viruses, and other email borne malware before it hits inboxes.

SmarterMail – Secure & Scalable Business Email Hosting - Consistent Rulesets

Consistent Rulesets

For system administrators who manage multiple mail servers, it's possible to configure anti-spam options on one server, then export those rules and import them into another SmarterMail server on the network.

SmarterMail – Secure & Scalable Business Email Hosting - Server Management

Server Management

System administrators can elect to lock down the server as a whole, and implement their own robust anti-spam policies, or allow domain administrators to manage anti-spam options.

SmarterMail – Secure & Scalable Business Email Hosting - Scheduling

Scheduling

SmarterMail's scheduling saves time and eliminates the back-and-forth usually associated with finding the right time to meet, just like services such as Harmonizely or Calendly.

SmarterMail – Secure & Scalable Business Email Hosting - Public Folders

Public Folders

Public folders can be shared with everyone on the domain, individual users, or even user groups. Public folders aren't connected to a particular account, they're attached to the domain as a whole.

SmarterMail – Secure & Scalable Business Email Hosting - Contact Management

Contact Management

If you use a Global Address List or your own contacts, being able to keep detailed information about each person a you communicate with is imperative. 

SmarterMail – Secure & Scalable Business Email Hosting - User Groups

User Groups

User groups give permissions to specific subsets of users on the domain, then those groups can be used to access shared resources.

SmarterMail – Secure & Scalable Business Email Hosting - Connected Calendars

Connected Calendars

Choose the right calendar for scheduling meetings with just you or with a team. You can have them appear on a personal calendar, a calendar shared with someone else, or a team calendar.

SmarterMail – Secure & Scalable Business Email Hosting - Custom Appointments

Custom Appointments

Appointment types are the backbone of scheduling. Create custom appointments for things like introductory calls, interviews, training sessions, demos, webinars, and more.

SmarterMail – Secure & Scalable Business Email Hosting - Share and Customize

Share and Customize

After Scheduling is set up, your schedule includes a custom URL that can be sent out, or used for a custom “Schedule an Appointment” link in your email signature.

Hosting Options

Choose the SmarterMail Setup That Fits Your Business

Show visitors that W3Data can support different SmarterMail hosting approaches depending on business size, control needs, and infrastructure goals.

Managed SmarterMail Hosting

Run SmarterMail as a hosted solution with W3Data support for setup, configuration, and ongoing service management.

Enterprise Email Hosting

Use SmarterMail for larger business communication needs with more control, scalability, and enterprise-focused email hosting.

Dedicated Email Server

Choose a more isolated email environment for businesses that need stronger control over email hosting resources.

Private Cloud Readiness

Prepare for business email hosting that fits private cloud or controlled infrastructure requirements where needed.

Migration Support

Move from another email platform into SmarterMail with help for planning, mailbox setup, and user onboarding.

Support and Consultation

Talk to W3Data about the best SmarterMail setup for your business, team size, and communication needs.
Migration Support

Move Your Business Email to SmarterMail

Help users understand that SmarterMail can support migration from existing email services into a more controlled business email platform.

Businesses can move from an existing email provider into SmarterMail with proper planning for mailboxes, users, DNS settings, device access, and supported email data migration. This helps teams shift to a more controlled business email platform with less disruption.

SmarterMail – Secure & Scalable Business Email Hosting - Move Your Business Email to SmarterMail
Platform Comparison

Why Businesses Consider SmarterMail


More Than Basic Domain Email

SmarterMail gives businesses more than simple mailbox hosting by combining email, collaboration, and administration tools in one platform.

Alternative to Exchange-Style Workflows

SmarterMail is often considered by businesses that want strong email and collaboration features without relying fully on a traditional Exchange setup.

Business Collaboration Built In

Email, calendars, contacts, tasks, notes, chat, and other collaboration tools are available in one environment for daily business communication.

Flexible Client Access

Users can work through webmail, desktop clients, and mobile devices, making it suitable for office teams, hybrid teams, and remote users.

More Administrative Control

Businesses that need stronger visibility over mailboxes, domains, policies, and service administration can benefit from a more controlled email environment.

Good Fit for Growing Teams

SmarterMail can suit businesses that need room to expand users, domains, and communication features over time.

Who It's For

Designed for Every Organization

Small Businesses

Affordable, scalable email solution

Enterprises

Full control, security, and compliance

Hosting Providers

Multi-tenant email server solution

Get Started

Ready to Explore SmarterMail for Your Business?

Talk to W3Data about SmarterMail hosting, setup, migration, and the best email platform option for your organization.

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